GLOBAL EMPLOYMENT SERVICES

Global Payroll Solutions

Paying global teams can be a nightmare, which is why we offer hassle-free global payroll solutions in over 150 countries.

That means you can hire the best talent wherever they’re based, and our international payroll solution experts will ensure they’re paid compliantly on time, every time.

business employee working on payroll

What Is Payroll?

Payroll is fairly simple if all your employees are based in one country. But if you want to tap into top talent globally, it becomes more complicated.

In short, payroll is a record of all your payable staff, including employees and contractors, as well as the compensation they’re entitled to, applicable taxes and social costs, and how much they’ve been paid to date. Global payroll does all of that but across international borders, which is much more complicated. It can involve multiple compliant payrolls in various jurisdictions and span the entire employee lifecycle, from onboarding to offboarding.

In other words, global payroll is much more than just paying employees.

Omnipresent Payroll Service

Our global payroll service makes paying remote staff easy, so you can focus on hitting company targets and empowering your team to be the best it can be.

Dedicated International Payroll Team

We have a dedicated international payroll team who are experts in their field. With decades of experience in operational payroll, compliance, and implementation across an array of industries, they can answer all your international payroll questions for over 150 countries and offer bespoke support to ensure your staff get paid accurately and on time. When you choose Omnipresent as your internationalization partner, you’ll enjoy the benefits of a streamlined payroll process without losing the human touch.

Payslips

Data protection laws vary from country to country, and non-compliance can lead to hefty fines, reputational damage, and a lack of employee trust. That’s why we treat personal data with respect, following the eight principles of data protection set out under the EU General Data Protection Regulation (GDPR), as well as specific local regulations. Our global payroll service ensures that all employees receive a payslip in compliance with local data protection regulations, so their personal data remains private.

Employment Taxes

We partner with local experts to ensure all international payrolls are compliant. Using their local knowledge, we calculate all employment taxes accurately, according to each jurisdiction’s regulations.  Without a compliant payroll system, your company could risk fines, business disruption, productivity loss, and revenue loss, so you should choose an experienced global payroll provider, like Omnipresent, if you want to tap into global talent hassle-free.

Social Costs

Social security contributions are mandatory payments paid to respective jurisdictions’ governments that provide an entitlement to receive a future benefit, like medical services or family allowances. These contributions differ from country to country, so our global payroll system calculates local costs across multiple jurisdictions. With Omnipresent, you can rest assured that both employer and employee contributions are always compliant with the local laws.

Multi Pay-cycle Management

Every jurisdiction has its own regulations and customs when it comes to payroll, as well as when payday occurs. We can manage multiple payrolls every month so you can pay staff in numerous countries easily. We also handle 13th and 14th month pay where it’s mandatory or customary, too.

Currencies and Foreign Exchange

Getting paid in the local currency isn’t only desired but required in many jurisdictions. That’s why we support local currency payments in over 150 countries. We also manage foreign exchanges so you can pay your invoice in your local currency hassle-free.

Simplified Invoicing

We tailor our invoices to suit your needs. That means we can send you one consolidated monthly invoice to cover the costs of your entire remote team’s salary, taxes, and benefits - or we can send you multiple invoices instead. You choose which currency to pay invoices in, and we’ll sort out the currency exchange for you.

Variable Components

As a payroll service provider, basic salary is by no means the only compensation we manage; we also deal with variable components like commission, bonuses, and employee expenses. Without dedicated expertise, facilitating variable components across multiple jurisdictions can quickly become complicated and time-consuming. Omnipresent reassures you that your staff payrolls are in safe hands and that the information you provide is processed on time, every time. That way, you can get on with value-adding activities while international payrolls are taken care of.

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financial and payroll customer service employee on the phone

How Does Payroll Work for Your International Team?

Each country has its own ever-changing regulations surrounding pay and taxation. International payroll can be a minefield, whether it’s calculating state or national taxes, paying staff according to local customs like 13th month salary, or working out country-specific pension contributions. If you don’t get it right, you’ll not only risk damaging employee satisfaction and retention, but you may also put your company at risk of legal action.

To get access to the best talent, you can’t be restricted by international borders. In other words, you need to be recruiting globally. But recruiting and paying talent abroad isn’t always simple, especially if you want to avoid setting up a local entity in each country. 

Global payroll services offer a simple solution to your international payroll needs. They work by employing your remote workers for you and paying them directly according to local regulations. Your new hire is employed by the service provider and goes onto their payroll, but the employee is assigned to your company and carries out the tasks you set for them.

The global payroll service - which may also be called an ‘Employer of Record’ - sets up and manages a payroll system to pay your staff and calculate local taxes and contributions. Your company will then receive an invoice from the payroll service provider to cover the costs of paying your staff.

Benefits of International Payroll

International payroll isn’t an added bonus for your global teams; it’s a requirement. By setting up an effective global payroll system - or using a global payroll service provider to do it for you - you can:

  • Access talent from across the globe
  • Ensure your staff get paid on time
  • Create a positive employee experience
  • Minimize costs & HR resources
  • Comply with local regulations
  • Honor local customs
  • Provide competitive local benefits
  • Make every payday smooth & simple
man working remote with video conferenced team members

Global Payroll Best Practices: Step by Step

Paying remote staff across multiple jurisdictions isn’t an easy task, so here are some best practices your payroll manager can follow to stay on track and provide a compliant payroll for your workers:

  1. When hiring a new team member, first identify where they’re based and check they have a right to work there.
  2. If you don’t already have a local entity in that jurisdiction, you may need to set one up, along with all relevant local registrations. This is the case if you’re hiring an employee, rather than a contractor, so always be sure to classify your staff correctly.
  3. Familiarize yourself with local payroll regulations and employment law.
  4. Determine the employee’s salary and any other compensation they should receive using a salary benchmarking framework.
  5. Send a compliant offer and contract to the employee.
  6. In the meantime, source an efficient payroll management system or online payroll software to handle all the necessary data with ease.
  7. Once the employee has signed their contract, collect the relevant data you need, such as their name, address, eligibility to work, bank details, social security numbers, etc. You must ensure that you handle the data according to local data protection laws.
  8. Now that your new staff member is set up on payroll, you can start processing payments according to local regulations. Remember, paydays and payroll cycles may vary from country to country. You should always check with employees that they have received their first paycheck and the expected amount of money to ensure a great employee experience.
  9. Continue to check local employment, payroll, and tax regulations in each country your staff are based in to ensure compliance and adjust payroll accordingly. 

If that sounds like a lot to remember, it is! But there’s a much easier way of paying your global workforce, and that’s by partnering with a global payroll service provider like Omnipresent. 

We can take care of all global payroll best practices, so you can rest assured that everything remains compliant and that your staff receive the correct compensation on time.

Complete Payroll Solutions with Omnipresent

Omnipresent provides a hassle-free global payroll solution that makes hiring and paying a global workforce simple. We can pay staff in over 150 countries so that you can access top talent across the world. Our specialist international payroll service takes care of employee salaries, tax and social contributions, benefits, and more, while the rest of our global services package covers everything else in the employee lifecycle, from onboarding to offboarding.

With our complete payroll solutions, you can rest assured that we’ll pay your staff on time, every time - and always in accordance with local regulations and customs.

Contact us today to book a call with our team to find out how we can help with all your global payroll needs.