Global Employment Services
Global Payroll Solutions
Paying global teams can be a nightmare, which is why we offer hassle-free global payroll solutions in over 150 countries.
That means you can hire the best talent wherever they’re based, and our international payroll solution experts will ensure they’re paid compliantly on time, every time.
What Is Payroll?
Payroll is fairly simple if all your employees are based in one country. But if you want to tap into top talent globally, it becomes more complicated.
In short, payroll is a record of all your payable staff, including employees and contractors, as well as the compensation they’re entitled to, applicable taxes and social costs, and how much they’ve been paid to date. Global payroll does all of that but across international borders, which is much more complicated. It can involve multiple compliant payrolls in various jurisdictions and span the entire employee lifecycle, from onboarding to offboarding.
In other words, global payroll is much more than just paying employees.
How Does Payroll Work for Your International Team?
Each country has its own ever-changing regulations surrounding pay and taxation. International payroll can be a minefield, whether it’s calculating state or national taxes, paying staff according to local customs like 13th month salary, or working out country-specific pension contributions. If you don’t get it right, you’ll not only risk damaging employee satisfaction and retention, but you may also put your company at risk of legal action.
To get access to the best talent, you can’t be restricted by international borders. In other words, you need to be recruiting globally. But recruiting and paying talent abroad isn’t always simple, especially if you want to avoid setting up a local entity in each country.
Global payroll services offer a simple solution to your international payroll needs. They work by employing your remote workers for you and paying them directly according to local regulations. Your new hire is employed by the service provider and goes onto their payroll, but the employee is assigned to your company and carries out the tasks you set for them.
The global payroll service - which may also be called an ‘Employer of Record’ - sets up and manages a payroll system to pay your staff and calculate local taxes and contributions. Your company will then receive an invoice from the payroll service provider to cover the costs of paying your staff.
Benefits of International Payroll
International payroll isn’t an added bonus for your global teams; it’s a requirement. By setting up an effective global payroll system - or using a global payroll service provider to do it for you - you can:
- Access talent from across the globe
- Ensure your staff get paid on time
- Create a positive employee experience
- Minimize costs & HR resources
- Comply with local regulations
- Honor local customs
- Provide competitive local benefits
- Make every payday smooth & simple
Global Payroll Best Practices: Step by Step
Paying remote staff across multiple jurisdictions isn’t an easy task, so here are some best practices your payroll manager can follow to stay on track and provide a compliant payroll for your workers:
- When hiring a new team member, first identify where they’re based and check they have a right to work there.
- If you don’t already have a local entity in that jurisdiction, you may need to set one up, along with all relevant local registrations. This is the case if you’re hiring an employee, rather than a contractor, so always be sure to classify your staff correctly.
- Familiarize yourself with local payroll regulations and employment law.
- Determine the employee’s salary and any other compensation they should receive using a salary benchmarking framework.
- Send a compliant offer and contract to the employee.
- In the meantime, source an efficient payroll management system or online payroll software to handle all the necessary data with ease.
- Once the employee has signed their contract, collect the relevant data you need, such as their name, address, eligibility to work, bank details, social security numbers, etc. You must ensure that you handle the data according to local data protection laws.
- Now that your new staff member is set up on payroll, you can start processing payments according to local regulations. Remember, paydays and payroll cycles may vary from country to country. You should always check with employees that they have received their first paycheck and the expected amount of money to ensure a great employee experience.
- Continue to check local employment, payroll, and tax regulations in each country your staff are based in to ensure compliance and adjust payroll accordingly.
If that sounds like a lot to remember, it is! But there’s a much easier way of paying your global workforce, and that’s by partnering with a global payroll service provider like Omnipresent.
We can take care of all global payroll best practices, so you can rest assured that everything remains compliant and that your staff receive the correct compensation on time.
Complete Payroll Solutions with Omnipresent
Omnipresent provides a hassle-free global payroll solution that makes hiring and paying a global workforce simple. We can pay staff in over 150 countries so that you can access top talent across the world. Our specialist international payroll service takes care of employee salaries, tax and social contributions, benefits, and more, while the rest of our global services package covers everything else in the employee lifecycle, from onboarding to offboarding.
With our complete payroll solutions, you can rest assured that we’ll pay your staff on time, every time - and always in accordance with local regulations and customs.
